Properties for documents

Properties to describe documents

Document and file

• instance of (P2)
• is part of (P8)
  • page(s) (P54) - string to state page range
  • fol. (P100) - string to state fol. range
  • section (P103) - string to state section of your document
  • footnote (P102) - string to refer to a footnote
  • annex (P104) - string to state the annex to which your document belongs
  • volume (P105) - string to state the volume to which your document or file belongs
  • position in series (P101) - qualifier to state the position if documents in your file are numbered
• consists of (P9)

Locating the document in the archive

• location (P47) - which archive?
• archival collection (P123) - which archival collection does your document belong to?
• shelf mark (P10)
• power of disposal (P132) - whom do you have to contact in order to see the document (answer if unusual)
• owner (P126) - answer if the archive is not the owner
• status of possesion (P127) eg. permanent loan/ depositum (Q11284)
• catalogue entry to the item (P124)
• accessibility (P125)
  • eg. access on arrangement with the owners (Q11276)
• history of provenance (P136)
• online (P138)
• online information (P146)

Material description

• height (P59)
• width (P60)
• depth, thickness (P61)
• number of pages (P107) - use to state total number of pages of your document
• number of sheets (P108) - alternatively use to state total number of sheets of your document

General information

• document type by medium (P15)
• language (P18)
• coding key (P113)

Title, topic etc.

• short title (P5)
• title (P11)
• genre as stated (P4)
• standardized genre (P121)
• wider field of genres (P122)
• topic (P19)

Dating the document

• dated (P106)
  • to give a circa date: use "sourcing circumstances" (P155) + Item:Q21402, circa
  • to state a terminus post/ante quem date use "unknown date" plus (P41) for "date after" or (P43) for "date before"
• begin of composition (P39)
• begin of events reported (P45)
• end of events reported (P46)
• date of dispatch (P96)
• date as strangely stated (P112) - string if you have a strange, misleading or coded date

Locating the document in exchange

• continuation of (P6)
• copy of (P16)
• refers to (P17)
• answer on (P65)
• translation of (P63)
• transcript of (P69)
• the original to this (P114)
• original=Q11177 copy=Q11178 draft=Q11181 extract=Q11182 reprint=Q11183 catalogue entry=Q11184 carbon copy=Q11179 photo copy=Q11180 (P115)
• referring to (P116)

Author

• author (P21)
• author as (misleadingly) stated (P20)
  • decoded (P110) + not resolved in FactGrid (Q11172)
• institution signing responsible (P66)
• prepared by (P22)
• translated by (P24)
• handwritten by (P25)
• sender's place as strangely stated (P111)
  • decoded (P110) + not resolved in FactGrid (Q11172)

Receiver(s)/Addressees

• recipient 1 (P28)
  • recipient's place (P29) - qualifier
  • the recipient's place as actually stated (P30) - qualifier
  • decoded (P110) + not resolved in FactGrid (Q11172)
  • date of receipt (P44) - qualifier
• recipient 2 (P128)
• recipient 3 (P129)
• actually addressed to (P27)
  • decoded (P110) + not resolved in FactGrid (Q11172)
• institution addressed (P130)

Who is mentioned

• persons mentioned (P33)

Referencing the document

• literature on this (P12)
• documented (P51)
• indication the object existed (P52)
• published in (P64)
• transcript (text)]] (P70)
  • transcribed by (P56)
• scan (P55)
• digest in German (P72)
• translation into German (P71)
• specific reference (P84)

Crediting work on this

• this information by (P131)

For internal use

• field of research (P97)
• urgent note (P73)

• article (P98)

• place of origin (P95)

• pseudonym that has not been resolved (P117)
• what supports this identification (P118)
• place of residence (P119)
• probable identification (P120)

• transmitted by (P134)
• history (P137)