Properties for documents

See: Erfassung von Akten for the data model we intended

Quick object creation

What and Where

• is (P2): a file (Q10672), a document within a file (Q10671), a section within a document (Q10674)
• is part of (P8) - state the document, file or collection in which your object is to be found; use the following qualifiers for detailed reference:
  • page(s) (P54) - string to state page range
  • fol. (P100) - string to state fol. range
• location (P47) - which archive?
• shelf mark (P10)
• what is originality of this document? (P115): it is the original (Q11177), a copy (Q11178), a draft version (Q11181), an extract (Q11182), a reprint (Q11183), a catalogue entry (Q11184) a carbon copy (Q11179) a photo copy (Q11180)

Transcript and direct context information

• online transcript (P69) give the link if you create an online transcript
• author (P21)
• place of origin (P95)
• dated (P106)
• recipient 1 (P28)
  • recipient's place (P29) - qualifier
• persons mentioned (P33)

All properties to describe documents

Document and file

• instance of (P2) - state if you are creating an entry for a file (Q10672)/ a document within a file (Q10671)/ a section within a document (Q10674)
• is part of (P8) - state the document, file or collection in which your object ist to be found; use the following qualifiers for detailed reference:
  • page(s) (P54) - string to state page range
  • fol. (P100) - string to state fol. range
  • section (P103) - string to state section of your document
  • footnote (P102) - string to refer to a footnote
  • annex (P104) - string to state the annex to which your document belongs
  • volume (P105) - string to state the volume to which your document or file belongs
  • position in series (P101) - qualifier to state the position if documents in your file are numbered
• consists of (P9)

Locating the document in the archive

• location (P47) - which archive? The following as qualifiers:

• archival collection (P123)
• shelf mark (P10)
• owner (P126) - answer if the archive is not the owner
• status of possesion (P127) eg. permanent loan/ depositum (Q11284)
• catalogue entry to the item (P124)
• accessibility (P125) (for instance: access on arrangement with the owners (Q11276))

Lost/ History of Provenance

• location (P47) - plus "lost (Q11266)"
• indication the object existed (P52)
• history of provenance (P136)
  • history (P137) - if you create a sub-plot in the history of provenance

Availability elsewhere

• online scan (P138)
• online transcript (P69)
  • transcript (text) (P70) input field to give a 400 character transcript right here
• online information (P146) - to lead to meta data elsewhere

Description

• height (P59)
• width (P60)
• depth, thickness (P61)
• number of pages (P107) - use to state total number of pages of your document
• number of sheets (P108) - alternatively use to state total number of sheets of your document
• carrier medium (P15)
  • manuscript (Q15), original Drawing (Q10524), print (Q16)
• the document's originality (P115)
  • state: original (Q11177), copy (Q11178), draft version (Q11181), extract (Q11182), reprint (Q11183), catalogue entry (Q11184) carbon copy (Q11179) photo copy (Q11180)
• language (P18)
• coding key (P113)

Title, topic etc.

• title page transcript (P5)
• title (P11)
• genre as stated (P4)
• standardized genre (P121)
• wider field of genres (P122)
• topic/ reported event (P19)

Dating the document

• dated (P106)
  • to give a circa date: use "sourcing circumstances" (P155) + Item:Q21402, circa
  • to state a terminus post/ante quem date use "unknown date" plus (P41) for "date after" or (P43) for "date before"
• begin of composition (P39)
• begin of events reported (P45)
• end of events reported (P46)
• date of dispatch (P96)
• date as strangely stated (P112) - string if you have a strange, misleading or coded date

Locating the document in exchange

• continues (P6)
• succeeded by (P7)
• copy of (P16)
• answer on (P65)
• translation of (P63)
• the original to this (P114)
• referring to (P116) - use to state documents your document is referring to

Author

• author (P21)
• author as (misleadingly) stated (P20)
  • decoded (P110) state the person or "not resolved in FactGrid" (Q11172)
  • probable identification (P120)
  • what supports this identification (P118)
• institution signing responsible (P66)
• transmitted by (P134) - you do not know the author but the person who introduces the document
• prepared by (P22)
• translated by (P24)
• handwritten by (P25)
• place of origin (P95)
• sender's place as strangely stated (P111)
  • decoded (P110) + not resolved in FactGrid (Q11172)

Receiver(s)/Addressees

• recipient 1 (P28)
  • recipient's place (P29) - qualifier
  • the recipient's place as actually stated (P30) - qualifier
  • decoded (P110) + not resolved in FactGrid (Q11172)
  • date of receipt (P44) - qualifier
• recipient 2 (P128)
• recipient 3 (P129)
• actually addressed to (P27)
  • decoded (P110) + not resolved in FactGrid (Q11172)
• institution addressed (P130)

Who is mentioned

• persons mentioned (P33)

Information on this document

• literature on this (P12)
• documented (P51)
• published in (P64)
• scan (P55) - a string which projects can use for their internal handling of scans
• digest in German (P72)
• translation into German (P71)

Crediting work on this

• this information by (P131)

For internal use

• field of research (P97)
• urgent note (P73)